Generating quotes
One RFQ turns into hours of catalog lookup, pricing checks and manual formatting. Meanwhile, your competitor already replied.
1–2 hper RFQ, manual
AI Implementation for Industrials · on Odoo
Odoo is live.The manual workis still there.
AI agents read quote requests, orders and approvals from email, PDF, Excel and WhatsApp, do the typing and checking, and draft it straight into Odoo. A person approves before anything moves.
Agent workspaceOdoo
The agent prepares. A person approves.
Email · PDF · WhatsAppany format, any language
1 connectorshared by every workflow
You decidewhere a person signs off
01 · The problem
Your team is losing precious time on manual tasks that would help you sell more.
Entering orders
Orders arrive via WhatsApp, voice notes and forwarded emails. Someone retypes each one into the ERP by hand.
Every lineretyped by hand
Approving exceptions
Discounts, credit holds, special pricing. Every exception waits in an email chain for someone senior, and the customer moves on.
Dayswaiting for sign-off
Wherever your team loses time:if it is repetitive and manual, it's on the table.
02 · How it works
Between your inbox and your ERP.
In
Receive
Email, Excel, PDF or image, in any language. Every inbox in one queue.
01
Parse
Line items extracted, each line classified: product, quantity, customer.
02
Match
Each line matched to your catalog and prices, with your rules applied.
03
Propose
A draft quote or order, with the uncertain lines flagged for a person.
Out
Into Odoo
Approved by your team, written back to the ERP. Every correction teaches the system.
03 · Real requests
Trained to handle complicated cases.
Customers don't write in SKUs. They write the way they think, in their language, with other brands' codes. The agent reads it the way your best rep would.
"BL-340 · 36W · IP65 — ou equivalente"
Your nearest equivalent, whatever the language. And IP65 stays IP65.
"c 4471" · "C4471" · "C-44 71"
C-4471. Same product, however they write it.
"C-2750 × 20" (a fixture that needs a driver)
+ driver × 20 added. Nobody mentioned it. Your order history did.
requested item: discontinued
Three in-stock alternatives, ranked by spec.
+ yours
Every operator decision teaches the system, and the list keeps growing.
04 · What the agent does in your Odoo
Pick a module. See the work it takes off your team.
Each workflow runs as a module on the same platform, sharing one connector to your Odoo. Start with the one that hurts most, and add the next when it works.
Workflow 1Live at Aronlight
Quotes from email
What the agent does- Reads the request in any language, including attachments
- Matches every line to your catalog, other brands' codes included
- Drafts the quotation in Odoo with your prices and stock
Approved by: your sales back office
Workflow 2
Order entry
What the agent does- Reads orders from PDF, email and WhatsApp
- Finds the customer and the right items
- Pre-fills the sales order, ready for one-click confirmation
Approved by: the rep
Workflow 3
Discount approvals
What the agent does- Checks the request against your margin rules
- Approves the clear cases on its own, if you allow it
- Routes edge cases to the right manager, logged
Approved by: the manager you choose
Workflow 1
Leads from WhatsApp and email
What the agent does- Captures new requests from every channel
- Creates or updates the contact and the opportunity
- Asks the missing questions before a rep picks it up
Approved by: sales, on handover
Workflow 2
Quote follow-ups
What the agent does- Spots quotes with no answer after the days you set
- Drafts the follow-up in the customer's language
- Logs the reply against the opportunity
Approved by: the rep, or automatic
Workflow 1
Supplier confirmations
What the agent does- Reads supplier acknowledgements and delivery dates
- Matches them to the purchase order
- Flags price, quantity or date differences
Approved by: purchasing, only on differences
Workflow 2
Supplier follow-up
What the agent does- Chases confirmations that haven't arrived
- Asks for updated delivery dates
- Updates the order so sales sees the real date
Approved by: automatic, by default
Workflow 1
Stock questions
What the agent does- Answers "do we have it, and where?" across warehouses
- Proposes in-stock alternatives for missing items
- Uses the same data your team sees in Odoo
Approved by: no approval needed, read-only
Workflow 2
Stock discrepancies
What the agent does- Compares the day's movements with what should have happened
- Lists the gaps by item and location
- Prepares the adjustment for someone to check
Approved by: the warehouse lead
Workflow 1
Returns and credit notes
What the agent does- Matches the return to the original invoice
- Opens the return case and notifies the courier
- Prepares the credit note, consolidated where possible
Approved by: accounting
Workflow 2
Supplier invoices
What the agent does- Reads invoices from email and PDF
- Matches them to the purchase order and the receipt
- Drafts the bill and flags what doesn't match
Approved by: accounting
Your workflow isn't here? We build modules for problems specific to you, not just the catalog.
05 · You stay in control
You decide how much the AI does.
For each workflow, you choose: let AI act automatically, or require a human sign-off before anything moves.
- Client not recognisedrouted to a person
- Line item unclearrouted to a person
- Match confidence 60–89%rep confirms
- No match foundsenior sales
- Full quote readyhuman sign-off
WorkflowWho decides · tap to change
Quotes from emailRead, match, draft in Odoo
Order entryPDF and WhatsApp orders into sales orders
Discount approvalsRoute, check margin, ask the right manager
Returns and RMAMatch the invoice, open the case
Supplier follow-upChase confirmations and delivery dates
06 · Case study
Quote requests by email, drafted in Odoo, approved by a person.
Aronlight is a lighting distributor in Portugal and Spain, handling around 3,000 quote proposals a month. Customers send requests by email, often listing other brands' products. The agent reads each request, matches every line against the catalogue and drafts the quote in Odoo. A person approves it before it goes out.
IndustryLighting distribution
ERPOdoo
WorkflowQuotes from email
StatusLive · pilot with back office
- 1Email arrivesPortuguese or Spanish, free text, attachments
- 2Lines are readQuantities, product names, competitor codes
- 3Matched to the catalogueOther brands mapped to the nearest equivalent
- 4Quote drafted in OdooPrices and stock from the ERP
- ●A person approvesNothing goes out without the back office
Built on Odoo
Make the ERP you have work harder.
Changing ERP is a project nobody wants. Odoo is open by design, so agents can read and write where your team already works: quotes, orders, stock and prices stay in one place.
OdooOur focus · live in production
Sales and CRMQuotes, orders, leads, follow-ups
Purchasing and InventorySupplier confirmations, chasers, stock questions
AccountingReturns, credit notes, supplier invoices
07 · Why work with us
A product for your industry, not a consulting project.
Industrial businesses. Only.
Every connector, workflow and solved edge case from one client carries over to the next.
Systems, not projects.
A production system that keeps improving after go-live, not a handover and an invoice.
Not locked to one AI.
When better models ship, yours gets them.
Built by people who've run operations.
15+ years building and selling technology companies, years inside the work we now automate.
08 · How we work together
One workflow at a time, measured before it goes live.
Choose the workflow
We study real requests from your team and agree the rules and where a person signs off. Not sure which workflow? The AI Roadmap ranks them.
Connect and run it
We connect to your Odoo and run the agent on your own requests, with a person approving everything at first.
Test before go-live
Before it goes live, we test the agent against your past requests. It goes live when it meets the thresholds you sign off.
Add the next one
The next workflow runs on the same connector. Approvals relax where the agent has earned it, and only where you decide.
09 · Pricing
A clear price. Month to month.
AI Implementation for IndustrialsMonthly
Your first workflow on Odoo: mapped, built and measured.
Starting fromUSD949a month · paid month to month · cancel any time
Book 30 minutesIn the call we pick the workflow and see whether it's worth automating.
Included: one workflow
- We study real requests from your team and agree the rules
- We connect to your Odoo and run the agent on your own requests
- A person approves everything at first
- We test it on your past requests before it goes live
Each next workflow reuses the same connector.
Next step
Bring us one workflow that takes too long.
In 30 minutes we'll see whether it's worth automating.
- We start from a real request
- We look at the Odoo modules involved
- We agree where a person signs off
- You leave with a clear next step